Board Summaries

General Duties

All Board members are expected to attend all monthly general chapter (arriving early, no later than 7:45AM) and board meetings. Board meetings are held the third Thursday of the month immediately following the general chapter meetings and are held in the same location as the general meetings. Monthly board meetings are typically 1 ½ hours in length. Failure to meet the minimum 70% percent attendance requirement (without good cause – personal or family emergency) may result in removal from the Chapter’s Board. The Board may also hold 30 minute mid-month conference calls in order to keep the Board informed and on track. The Board holds a Board Retreat in lieu of the January monthly meeting. This is typically an all day event. The retreat serves as a strategy and planning meeting for the activities of the Chapter for the year. Board members are also invited and encouraged to attend the annual one day State Council Leadership meeting each year on a date to be determined by the MD SHRM State Council Director. Board members who are also SHRM members are encouraged to attend SHRM-sponsored Core Leadership Area webcasts and conference calls. All board members will be responsible for accomplishing SHRM’s Chapter Achievement Plan, which is a required annual strategic plan for all SHRM chapters.

It is recognized that all Board members are volunteers and most have full time careers and family commitments. The Board is flexible, creative and understanding about conflicts that arise. The Board offers flexible options such as meeting attendance via conference call. Estimated average time commitments outside the monthly meetings, is included in the position summaries, but may vary depending on cross-functional involvement, start-up activities, your passion and goals.

All officers of the Board must be a member of SHRM and Professional HoCoHRS members.

Officers are elected for one two-year term and may be elected for a second one year term. Non-officer positions are not required to be SHRM members, but membership is encouraged. Non-officers are elected for one two-year term and may be re-elected for an additional one year term. All incoming Board members will have an opportunity to get cross-over training and guidance from the vacating Board member as well as guidance and mentoring the officers of the Board. The primary objective is to use teamwork to achieve Chapter and professional development goals.

Officer Positions (5)

Note that the President-Elect from the prior year automatically takes the role of President once the President has served two terms or makes the decision to depart from the position before their term ends.

President

The President presides at the meetings of the members and of the Board. He/she directs the Chapter and has charge and supervision of the affairs and business of the HoCOHRS. He/she maintains liaison and is a current member, in good standing, with SHRM and is a Professional member of the chapter. Serves as a voting member of the SHRM Maryland State Council. Provides leadership to the local chapter consistent with state, area and national SHRM policy, strategies and objectives. Presides over the activities of all officers and directors, as well as standing committees, to ensure the accomplishments of chapter goals, objectives, and strategies. Monitors the use, accounting, and handling of the chapter funds and ensures the Chapter maintains financial viability. Time commitment can range from 15 – 40 hours monthly, depending on the Chapter, State Council and SHRM activities and needs.

President-Elect

The President-Elect, at the request of the President, or in his/her absence or disability, may perform any of the duties of the President. Has such other powers and performs such other liaison duties as the Board or the President may determine, including being an active member of the State Council. May be responsible for the application of chapter awards. Should have previously served on the Board of Directors. May be asked to fill in for the Chapter President at various meetings and conference calls. Participates in the development and implementation of short-term and long-term strategic planning for the chapter. Maintains liaison and is a current member, in good standing, with SHRM and a Professional member of the chapter. Time commitment can range anywhere from 6 to 10 hours monthly, depending on the Chapter activities and needs.

Vice President of Membership

The Vice President of Membership serves as chair of the membership committee. Encourages membership growth and maintains the official membership database and roster of the chapter. May conduct ad-hoc membership drives. Initiates and manages the membership renewal process. Collaborates with the Treasurer, Public Relations and Communications Chair routinely while carrying out the responsibilities of this role. Participates in SHRM Membership Core Leadership Area conference calls and webcasts. Participates in the development and implementation of short-term and long-term strategic Membership planning for the chapter. Maintains liaison and is a current member, in good standing, with SHRM and a Professional member of the chapter. Time commitment may be 6 to 10 hours monthly.

Treasurer

The Treasurer serves as the financial officer and advisor to HoCoHRS and is responsible for assessing the financial implications of all business actions of the chapter. Continually observes, monitors, and reports on the financial direction of the chapter. Recognizes possible financial problems and opportunities and brings such to the Board of Directors. The Treasurer is kept informed and keeps all necessary parties informed (e.g.; the BOD) prior to any final decisions which financially impact the chapter. Responsible for ensuring all financial records are periodically audited. Is a current member, in good standing, with SHRM and a Professional Member of the chapter. Time commitment may be 4 to 6 hours monthly.

Secretary

The Secretary is responsible for preparing the agenda for the general and Board meetings and recording the minutes of all meetings of the HoCoHRS. Develops and maintain Chapter operational procedures manual. Coordinates the exchange of information among Board members to ensure proper dissemination of information. Ensures minutes are approved. Updates and maintains the Board of Directors roster, as needed. Coordinates the Chapter mid-month conference call. Works closely with the Communications Chair. Assists the Nominations Chair with board recruitment correspondence. Maintains the Chapter’s social networking site. Is a current member in good standing, with SHRM and a Professional member of the chapter. Time commitment may be 4 to 6 hours monthly.

Non-Officer Positions (11)

Communications Chair

Develops communications, including monthly newsletter, to ensure timely information and communication to members and potential members. Oversees an active committee including a Webmaster. Oversees and ensures the further development and maintenance of all data and chapter information on the chapter website. Establishes and maintains strong working relationship with web vendor. Drafts and sends letters, emails and memos on behalf of the Chapter. Participates in Core Leadership Area conference calls and webcasts. Time commitment may be 4 to 6 hours monthly.

College Relations Chair

Manages the college outreach efforts to include the development of scholarship programs, internships and student membership and student chapters. Identifies, recommends and handles the coordination and logistics for ad-hoc seminars, workshops and other professional development opportunities for the chapter membership. Participates in SHRM College Relations Core Leadership Area conference calls and webcasts. Participates in the development and implementation of college relations short-term and long-term strategic planning for the chapter. Time commitment may be 4 to 6 hours monthly.

Diversity Chair

The Diversity Chair is responsible for monitoring and evaluating on a continuous basis local activities concerning diversity issues. Also spearheads the effort to diversify the chapter’s membership/leadership and to publicize successful diversity programs in the local community.   Develops and/or distributes information and materials to chapter members to promote diversity in the workplace. Publicizes examples of successful diversity efforts being undertaken by chapter members in their particular workplaces. Will identify minorities and other individuals with diverse backgrounds in the local area who might be interested in joining the chapter and identify current chapter members with diverse backgrounds who might be interested in volunteer leadership opportunities. Participates in the development and implementation of short-term and long-term strategic planning for the chapter. Represents the chapter in the human resource community. Time commitment will be slightly heavy during initial implementation of this new chapter position; then taper down to an average of 4 to 6 hours monthly.

Legislative Chair

The Legislative Chair is responsible for monitoring and evaluating legislative concerns on a continual basis, pending legislative, regulatory and legal action at the federal, state and local level, which may have an impact on the management of human resources. Presents legislative report or update to the chapter President and fellow chapter members. Informs the elected officials of SHRM’s position on legislation affecting the human resources profession. Manages the content for the Legislative Affairs newsletter. Works in close concert with the State Public Affairs Director and the national headquarters staff in carrying out these tasks and encourages chapter participation on legislative concerns.   Responsible for representing the Chapter position on legislative and regulatory bodies. Participates in SHRM Legislative Core Leadership Area conference calls and webcasts. Encouraged to attend the SHRM Legislative Conference and may be sponsored by the Chapter based on availability of funds. Time commitment may be 4 to 6 hours monthly.

Nominations Chair

Responsible for on-going recruitment and selection of chapter board members throughout the year. Develops potential board members through creating opportunities for mentoring and coaching prospective board members. Looks for opportunities to create board succession. Oversees and manages the nominations process for the chapter. This includes establishing a nominations committee, encouraging chapter members to consider board positions, gathering nominations, preparing and distributing ballot and managing the elections process. Time commitment may be 2 to 4 hours monthly but may be heavier in the months between July and November due to board nominations and elections process.

Programs Chair

Forms and manages the activities of the program committee to provide monthly and satellite programs for the chapter membership. Works closely with the President and President-Elect in strategizing the annual slate of programs. Seeks out speakers, collects bios and presents findings/recommendations to the Board for review and approval. Coordinates schedules with speakers; coordinates or prepares handouts and any speaker facility/logistic needs. Prepares and tallies program evaluations; handles tokens/communications of appreciation for each monthly presenter. Collaborates with Communications, College Relations and Professional Development Chairs to ensure information is disseminated for monthly announcements, sponsorships and HRCI recertification credits. Provide information regarding workshops and services; review final preparations for meetings to assure that programs run smoothly. Review program evaluations for feedback to be used in planning future events. Ensures back-up plan for monthly programs in case of last minute cancellation or the inability of a speaker to present as planned. Participates in Core Leadership Area conference calls and webcasts.    Time commitment is generally heavy during the early stages of annual program planning but will lighten thereafter – average may be 4 to 10 hours monthly.

Professional Development Chair

Works with HRCI to obtain PHR, SPHR, GPHR recertification credits for monthly programs and ad-hoc educational events. Works with SHRM to have programs certified as SHRM-CP and SHRM-SCP gain recertification credits.  Organizes and manages certification study groups for the Chapter. Manage the activities of the professional development committee to provide seminars, workshops and other professional development or community outreach project opportunities for the chapter membership. Works closely with the Program Committee to coordinate activities. Time: approx. 4 to 6 hours monthly.

Public Relations Chair

Oversees and ensures the further development of chapter print media, press releases and assist with membership drives and chapter correspondence. Oversees and manages the marketing and public relations activities of the chapter, including Facebook and Twitter accounts.  Establishes and maintains strong working relationship with Membership and Finance committees. Drafts and sends letters, emails and memos on behalf of the Chapter in collaboration with the Secretary, Communications Chair and Membership Participates in drafting the Chapter Achievement plan for submission to SHRM.  Time: approx. 4 to 6 hours monthly.

Workforce Readiness Chair

Serves as liaison for the Chapter with the local community in the area of Workforce Readiness. Partners with College Relations and Professional Development Chairs to design and manage projects that assist the Chapter in meeting the goals of SHRM. Leads at least one Workforce Readiness initiative or program. Participates in SHRM Core Leadership Area conference calls and webcasts. Partners with State Council Workforce Readiness Director to develop initiatives for HoCoHRS. Participates in SHRM College Relations Core Leadership Area conference calls and webcasts. Time commitment may be 4 to 6 hours monthly.

General Members (up to 3)

HoCoHRS has three general board member positions. General board members will be expected to oversee one major Chapter activity, such as sponsorships or the annual job fair. Works closely with the Program Committee and Professional Development Committee. These members attend all board meetings and assist with chairs, special committees and/or taskforces assigned to meet particular chapter needs. Participates in SHRM Core Leadership Area conference calls and webcasts. Participates in the development and implementation of short-term and long-term strategic planning for the chapter. On an occasional basis, may be assigned to work on the sign-in desk with the Membership Committee and /or take minutes at general and/or Board meetings some months. May be requested to serve in a vacant volunteer role should an elected Officer or Chair be unable to complete their tenure on the board. Time commitment can vary widely depending on areas of involvement. Time commitment may be 4 to 6 hours monthly.

*Depending upon the number of existing board positions the Public Relations role may be titled as Coordinator or Chair.